Scrap Local Blog Vehicle Retention

How Do I Assign And Retain A Private Reg?

A GUIDE MADE TO HELP YOU GET YOUR HEAD AROUND THINGS

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Sometimes, we may find ourselves in a position that we want to keep our fancy private reg, although may find ourselves not having a car to put it on. Maybe we have recently sold a car and purchased a new number plate without a car although we want to keep our old one.

DVLA administers all UK registration transfers and issues updated registration documents when the registration number of a car is changed, or when a registration is removed from a vehicle and placed on a retention document in accordance with the DVLA Retention Scheme.

Whichever reason it may be, storing a reg safely until it is needed is a useful option to have, and in the UK we are quite fortunate that DVLA provides this service with their number plate retention scheme.

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WHAT ARE THE STEPS TO RETAINING A PRIVATE REG?

Vehicle Retention

If you’re are looking to take a number plate off a car, you can click here from which you will be directed to the DVLA website when you can transfer a registration number one car to another, or to retain your number plate until you are going to use it. 

The factor’s that must be taken into account is the registration number will be removed off the vehicle instantly. 

Subsequently, for most cases, the vehicle will either have the original registration number (if still available) re-assigned to it as a replacement, or a new age-related registration (of the same age as the vehicle).

 

APPLY ONLINE

 

Assign A Private Number Plate To Vehicle Scrap Local

Alternatively, you can still retain a number plate by completing a V317, which is an application to retain the reg number. This can be found online here.

To ASSIGN A PLATE, you need one of the following:

  1. An online reference number
  2. A V750 certificate of entitlemen
  3. A V778 retention document

TO BE ELIGIBLE YOU MUST BEAR IN MIND THE FOLLOWING

 
  • As mentioned you can’t assign a number which starts with ‘Q’ or ‘NIQ’
  •  
  • Use a private number that makes the vehicle looks newer than it is, for example, an ‘06’ registration number on 2001 registered vehicle
    1. Be registered with the DVLA
    2. Can move on its own
    3. Must have its current tax –  if your road tax is expired, you can  apply here
    4. Has to be available for inspection only if your application was checked by DVLA.
    5. Not being a vehicle which needs an MOT/ HGV test certificate – this is important before you apply for the DVLA retention Document make sure the vehicle has a MOT as the dvla can inspect your vehicle. 

 

APPLY ONLINE

Assign A Private Number Plate To Vehicle Scrap Local

Alternatively, you can still retain a number plate by completing a V317, which is an application to retain the REG number. This can be found online here.

TO BE ELIGIBLE YOU MUST BEAR IN MIND THE FOLLOWING

 
  • As mentioned you can’t assign a number which starts with ‘Q’ or ‘NIQ’
  •  
  • Use a private number that makes the vehicle looks newer than it is, for example, an ‘06’ registration number on 2001 registered vehicle
    1. Be registered with the DVLA
    2. Can move on its own
    3. Must have its current tax –  if your road tax is expired, you can  apply here
    4. Has to be available for inspection only if your application was checked by DVLA.
    5. Not being a vehicle which needs an MOT/ HGV test certificate – this is important before you apply for the DVLA retention Document make sure the vehicle has a MOT as the dvla can inspect your vehicle. 

 

HOW DO I APPLY BY POST?

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You should complete the  V317 form (Application to keep a vehicle registration number) and send it to DVLA at:

Personalised Registrations, Swansea, SA99, 1DS

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  1. On page 1 of the form, you can check the box to say that you want to take a number off a vehicle and keep it on a retention document
  2. From there, you can go on page 1 to then complete part 7 of the form with your card details and a contact phone number ( the car details may be found on your V5C reg document ) – this is commonly known as the logbook.
  3. Next, you can complete part 9 of the form only if there is to be a change to the ownership of the registration number.
  4. Complete part 10 of the form only if a dealer is acting for you and you want them to receive correspondence and documentation on your behalf.

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5. After all these have been completed, you can then send the V317 form and other required items (as listed in section 8 of the V317) to DVLA at the address on the form. You must send:

  • The V317 form 
  • The V5C vehicle registration document 
  • The Retention Fee

6. Now all you need to do is wait! Once you await the arrival of your V778 retention document and you new updated, V5C. DVLA will issue a replacement reg for your vehicle and that number will be shown on the V5C. As you are looking to retain a private number plate, DVLA will reissue the registration number which your vehicle was originally registered.

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Once you have received the documentation, remove the number plates showing the retained registration number and fit plates to display the number now shown on the V5C registration document. 

HOW MUCH DOES IT COST TO RETAIN A PRIVATE A PRIVATE REG AND WHAT ARE THE REGULATIONS I NEED TO MEET PRIOR TO REGISTERING A PLATE?

Scraplocal Blog Vehicle Retention Cost
  • Application to retain a registration number costs £80 for up to 10 years, and this includes the assignment fee, meaning that there is nothing further to pay when you assign the registration to another vehicle.
  •  
  • Application to make an amendment to a retention certificate: Free.

Application to extend a retention certificate: Free for an additional 10 years.

 

YOU CAN APPLY TO ASSIGN A REG IF YOUR VEHICLE IS:

  1. Registered to you
  2. A vehicle you just purchased (you must wait for DVLA to send a new V5C in your name before you can apply online or by post)
  3. Brand new – give the dealer your V750 or V778 document and ask them to apply
  4. Registered to someone else and you want that private number to be transferred to them – apply online or by post

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TO ASSIGN A PLATE, YOU’LL NEED THE FOLLOWING:

  1. An online reference number
  2. A V750 certificate of entitlemen
  3. A V778 retention document

To be eligible you must bear in mind the following:

  1. As mentioned you can’t assign a number which starts with ‘Q’ or ‘NIQ’
  2. Use a private number that makes the vehicle looks newer than it is, for example, an ‘06’ registration number on 2001 registered vehicle
  3. Be registered with the DVLA
  4. Can move on its own
  5. Must have its current tax –  if your road tax is expired, you can  apply here to renew and check your current road tax.
  6. Has to be available for inspection only if your application was checked by DVLA.
  7. Not been SORN for the past 5 years
  8. Not being a vehicle which needs an MOT/ HGV test certificate – this is important before you apply for the DVLA retention document make sure the vehicle has a mot as the DVLA can inspect your vehicle.

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It is also important to bear in mind:

    1. According to the DVLA, you must renew your right to use your private number plate every 10 years if it’s not being used on a vehicle. If you got your private number before 2015, you must renew it more often – check your V750 or V778 document for details.
    2. You will permanently lose the right to use the number if you do not renew it before the expiry date. DVLA will not accept applications made after that date.

You can contact the DVLA here for more advice. 

CAN I PASS THE RIGHTS OF A REGISTRATION NUMBER TO SOMEONE ELSE?

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Often called a Grantee, you can pass the rights of the registration number to someone else. For example, 

  1. You are selling the reg number
  2. You wish to retain it for someone else who will not have the rights to the registration number until you put it on a vehicle registered in their name ( who is called a nominee)

The registered keeper fills in sections 2, 3 and 9.1 of the V317 form. If you want to put a grantee’s details on the retention document, complete 9.1. Alternaivly,  if you want to add a nominee complete 9.2.

You should be aware that, although the retained registration can be assigned to a vehicle registered in either the name of the grantee or the nominee, only the grantee has the right to the registration.

Send the completed V317 plus your V5C log book (the original – not a photocopy) to DVLA Personalised Registrations, Swansea, SA99 1DS.

Further information on the role of the grantee and nominee can be found here.

Furthermore, you can complete a V317 from, which is the application to keep you current private reg. Apply here

HOW DO I PASS ON THE RIGHT'S OF A PRIVATE REG TO SOMEONE?

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Furthermore, you can give or sell a private reg number to someone else. This number can be assigned to their vehicle before they can use it.

If you’re giving this number to someone else, you should follow the steps for assigning a private number to someone else, which we have gone through in this article.

 

SELLING A PRIVATE NUMBER

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  1. You can use a reputable private number dealer such as Plate Trader
  2. You should never share a photograph or a scan of the V778 or V750 document. There is a chance someone other than the buyer might use it to put a private number on another vehicle.

USING A PRIVATE NUMBER DEALER

Most dealers will find a buyer, arrange the payment and transfer the reg number to the buyers vehicle for you.

SELL YOUR NUMBER PLATE YOURSELF

After you find a buyer, you’ll need to assign your number to their vehicle. All you have to do is follow these steps:

 

ASSIGN YOUR NUMBER PLATE TO SOMEONE ELSE

You can put your private number on someone else’s vehicle online or by the post. From there, DVLA will send a replacement log book for the vehicle but with the new private number assigned to it.

 

ONLINE

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You’ll need details from:

 
  1. The log book ( V5C) of the vehicle you’re assigning the number to.

  2. Your V778 or V750.

 

The number will be assigned straight away.

 

Apply here. This service is open from 7AM-7PM.

 

BY POST

 

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You can apply by post however the turn around time is usually a little longer. Also you have to do is send DVLA your V778 or V750 form. Make sure you fill in section 1 & 2 and then sign it first. From there, the V5C ( logbook) for the vehicle you want to put the private number one should also be sent, with the address on the form.

 

What if the nominee dies?

 

We will explain more on this next, however as a general rule, the person who has the right to use the private number can change the ‘nominee’ (the person you’re giving the number to).

Fill in section 2 of the V750 or V778 with the new nominee’s details, sign the form and send it to:

 

DVLA Personalised Registrations
Swansea
SA99 1DS

 
WHAT DO I DO IF THE PERSON WITH THE RIGHT TO USE THE PRIVATE NUMBER PLATE DIES?
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Sadly, if someone has died and left you a personalised number in their will, or your in charge of the will as an executor, you are able to:

  1. Keep the private number
  2. Transfer it to another vehicle
  3. Put it in someone else’s name
  4. Give up the right to use the number ( if eligible, you can apply for a refund )

To do this you’ll need to send a form to DVLA, along with documents that prove you have the right to use the number.

PROVE YOU’VE GOT THE RIGHT TO USE THE NUMBER

 

You must send DVLA the death certificate when you send in your form. The death certificate which can be original or a certified copy.

You have to also make sure you send at least one of the following:

  1. A certified copy of probate
  2. A copy of the will
  3. A letter from the solicitor confirming who the executor or next of kin is

Which form you send has to depend on whether or not the number is already assigned to a vehicle.

IF THE NUMBER IS ALREADY ASSIGNED TO A VEHICLE

 

Fill in:

  1. The V317 form ( if you have the old blue form, you need to fill in section 2)
  2. Section 2 if you have the new style log book (with multi-coloured numbered blocks on the front cover) or section 6 if you have the older style log book.

Make sure that you include the details of the person you want to transfer the number to, for example the executor or next of kin. To assign the vehicle you have to pay the £80 assignment fee and send it to DVLA head office which we have included in this article.

IF THE NUMBER HAS NOT BEEN ASSIGNED TO A VEHICLE

If not assigned, you can send the documents that prove you’ve got the right to use the number and either the:

  1. V778 retention document
  2. V750 certificate of entitlement form

The executor must then sign the V778 or V750 before they send it. They must also send a cover letter which explain from the executor saying whether they want to keep the number or give the number to someone else. This should be sent to the DVLA head office. If for whatever reason you don’t have the V778 or V750 from, you should send DVLA:

The documents in which you prove you have the right to use number. In this document you should include a covering letter which is signed by the executor validating that you do not have the forms, and explaining what you want to do with the number.

GIVE UP YOUR RIGHT TO USE THE PRIVATE REG

 

You might be able to get a refund of the assignment fee if:

A private number was not assigned to a vehicle after the fee was paid for.

You have the latest V778 or V750 document – if this is lost yet is still valid a replacement from DVLA here..

You should bear in mind to check the V778 or V778 document to find it if a fee was paid.

As a standard rule, if the document was issued before 9 March 2015, you can only get a refund once it expire. you cannot get a replacement document if its expired.

You should then send DVLA:

The V778 or V750 document – tick the ‘refund of the assignment fee’ section and get the executor to sign it.

The documents that prove you have the right to use the private reg, this could be written in the will.

If for whatever reason you don’t have the V778 or V750, you can send DVLA the document to prove you have the right to use the number, as well as a covering letter signed by the executor confirming that you do not have the forms, explaining what you want to do with the number.

HOW DO I ASSIGN A NUMBER PLATE?
Assign A Private Number Plate To Vehicle Scrap Local

To ASSIGN A PLATE, you need one of the following:

  1. An online reference number
  2. A V750 certificate of entitlemen
  3. A V778 retention document

To be eligible you must bear in mind the following:

  1. As mentioned you can’t assign a number which starts with ‘Q’ or ‘NIQ’
  2. Use a private number that makes the vehicle looks newer than it is, for example, an ‘06’ registration number on 2001 registered vehicle

Subsequently, the vehicle must:

  1. Be registered with the DVLA
  2. Can move on its own
  3. Must have its current tax
  4. Has to be available for inspection only if your application was checked by DVLA.
  5. Not being a vehicle which needs an MOT/ HGV test certificate 
  6. Not been SORN for the past 5 years 

You can apply to assign a number of the vehicle is:

  1. Registered to you
  2. A vehicle you just purchased (you must wait for DVLA to send a new V5C in your name before you can apply online or by post)
  3. Brand new – give the dealer your V750 or V778 document and ask them to apply
  4. Registered to someone else and you want that private number to be transferred to them – apply online here or by post

APPLY ONLINE

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It’s free to apply online or by post. You need the vehicle’s logbook (V5C) If you already have a private number plate on your vehicle,  apply to take it off first. You could lose the right to use the number if you do not.

  • The number will be assigned immediately. If your vehicle does not need an inspection,  Be prepared to put new number plates on the vehicle as soon as you’ve applied.
  •  
  • This service is available from 7am-7pm.

APPLY BY POST

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You can apply by post however due to the timescale of processing paper application, this may not seem a viable option due to COVID-19 implications.

The following documents need to be sent to DVLA:

  1. The V750 or V778  (Completed) – The address is on form
  2. Logbook ( V5C) or the green new keeper slip with a completed V6 ‘application for a vehicle registration certificate V5C’
  3. If you are looking to assign a number to someone else vehicle, add them as a nominee – complete section 2 of the V750 or V778

You can also tax your vehicle at the same time, which should include the following:

  1. An MOT Certificate
  2. The correct amount of vehicle tax
  3. The ‘application for vehicle tax’ form

After you assign a new REG, you will be sent:

  1. Your original MOT back ( if it was sent to tax the vehicle)
  2. A new logbook ( V5C)– It can take 4-6 weeks to arrive

You have to also:

  1. Inform your insurance company about your new REG number
  2. Put the new number plate on your vehicle before you drive it 

You can still keep the original registration number and plates– they’ll be a reassigned to the vehicle when you take off your new number plate.

You can keep the original registration number and plates – they’ll be reassigned to the vehicle when you take off the private number. You still, however, cannot sell or get rid of a vehicle until you get a new logbook (V5C)

For more information, don’t hesitate to check the number plates and vehicle registration section at GOV.UK or contact DVLA.

WHAT HAPPENS AFTER THE DVLA HAVE RETAINED MY REG?
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Once your application is approved, you will be sent a new V5C log book for your vehicle showing the appropriate replacement registration, and a Retention document (V778) for the number plate you are retaining.

 

This usually arrives within two weeks. But if the DVLA have requested to inspect the vehicle (in some cases they do request to do this) then it could be up to four weeks. 

 

If you have requested to retain the registration in someone else’s name (you put another name and address different to your own in section 9a as the grantee), the V778 will be sent to them at their address.

WHERE DO I STAND IF I WANT TO SCRAP MY OLD CAR THOUGH KEEP MY REG?
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A mentioned , The vehicle retention scheme is a brilliant way of keeping a cherished plate, regardless of whether you don’t have the capacity of having it on a vehicle or assigned to you as a driver.

It’s also important that you apply to take your private registration number off the car it’s attached to before you scrap it. You will no longer own the car at that point, the number plate it’s registered with will also not belong to you.

With that being said, you may be wondering what to do if you have made the leap from using your weathered runner and now want to make way for something better. 

If you have an old car you wish to get rid of, scrapping your vehicle is a good, sustainable method of allowing you to recycle without the complications. At scrap local , we only scrap cars purely for recycling value , offering both good value and service alongside the established reputation, resourcefulness and trust of our members.

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